Data Entry Services | Outsourced Data Entry With Measured Accuracy
Data Entry
Data entry services take the keying, capture and clean-up work out of your business: forms and applications into systems, invoices into accounting software, product details into catalogs, paper and PDFs into structured records. It is work that rarely justifies a permanent in-house team and quietly consumes skilled people when there is no one else to do it.
Global Empire Corporation provides outsourced data entry as a managed back-office service, with documented procedures, sampled accuracy checks and secure handling — so what arrives in your systems can be relied on without someone checking it again.
- Field-level rules and validation agreed before work starts
- Double-keying or second review on the fields that carry risk
- Weekly sampled audits with errors categorised and reported
- Secure access, managed devices and confidentiality agreements
- 1.1B+
- Transactions Processed
- 11+
- Contact Centers Worldwide
- 27
- Service in 27+ Languages
- 35.5k+
- Over 35000 Happy Employees
- 10M+
- New Customers Acquired
Accuracy Is a Process, Not a Promise
Every data entry provider claims high accuracy. The useful question is how it is produced and how it is measured. Accuracy comes from clear field-level rules, from validation that catches errors as they are made, from a second check on the fields that matter most, and from sampling the output against the source every week — not from asking people to be careful.
We agree with you which fields are critical, what counts as an error, and the accuracy level each must reach. Results are reported against that definition, with the errors categorised, so a recurring mistake becomes a fixed rule rather than a repeated apology.
Types of work
Data Entry Services We Provide
Online & Offline Data Entry
Keying from web forms, scans, PDFs, images and paper into your databases and applications.
Form & Application Processing
Applications, registrations, surveys and claims captured with completeness and eligibility checks.
Invoice & Accounts Entry
Invoices, receipts and purchase orders entered and matched in your accounting or ERP system.
CRM & Database Upkeep
New records, updates, de-duplication and enrichment so sales and service teams trust what they see.
Product & Catalog Data
Titles, attributes, pricing fields and images loaded to e-commerce platforms and marketplaces to your template.
Document Digitization & Indexing
Scanned documents classified, indexed and made searchable, with retention rules respected.
Data Cleansing & Validation
Formats standardised, duplicates merged and invalid entries flagged against rules you approve.
Order & Claims Processing
Orders, returns and claims keyed and progressed through your workflow with exceptions routed back.
How a Data Entry Program Runs
Most data quality problems are instruction problems. The first two steps prevent them.
- <strong>Sample and Specify</strong> — We work through a sample of real source material with you and write a rule for every field, including what to do when the source is unclear.
- <strong>Build Validation In</strong> — Format, range and lookup checks applied at the point of entry, so obvious errors cannot be saved.
- <strong>Pilot on a Batch</strong> — A defined batch is processed and audited in full, and the rules are corrected before volume begins.
- <strong>Run With Sampled Audits</strong> — Ongoing production with statistically sampled checks and a second review on critical fields.
- <strong>Report and Refine</strong> — Volume, turnaround, accuracy by field and exception reasons reported on a schedule, with rule changes logged.
What Bad Data Actually Costs, and Where It Hides
Data entry is often bought on a rate per record, and compared on that basis alone. The rate is the smallest part of the cost. A mis-keyed invoice is paid twice or not at all. A wrong address sends a shipment, a statement or a legal notice to the wrong place. A duplicated customer record splits their history, so service agents see half the picture and marketing mails them twice. Each of these costs more to find and fix than the original entry cost to make.
The errors that do the damage are rarely random typing mistakes; those are caught by validation. They are interpretation errors — an ambiguous date format, a handwritten figure, a field left blank on the source, a product that fits two categories. They repeat, because the same person makes the same reasonable guess every time. That is why a written rule for every ambiguity, and a route for escalating the ones no rule covers, does more for quality than any amount of checking afterwards.
It also explains why the cheapest rate is often the most expensive service. A provider paid purely per record has every incentive to guess and move on. A provider measured on accuracy by field, with exceptions treated as legitimate output rather than lost time, has the opposite incentive. When you compare proposals, look at how exceptions are handled and priced. A healthy program sends some work back with a question attached, and that is a sign it is working.
- The rate per record is the smallest part of what data entry costs
- Interpretation errors, not typing errors, do the lasting damage
- A written rule for every ambiguity beats more checking afterwards
- Exceptions sent back with a question are a sign of a healthy program
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Frequently asked questions
What are data entry services?
Outsourced capture and maintenance of business data: keying from documents and forms into systems, processing applications and invoices, maintaining CRM and product databases, digitizing and indexing records, and cleansing existing data. The provider supplies trained staff, procedures, quality checks and secure handling.
How do you measure accuracy?
By sampling completed work against the source and scoring it field by field, using an error definition agreed with you in advance. Critical fields are reported separately from cosmetic ones, because a single accuracy percentage hides which errors matter.
Can you work directly in our systems?
Yes. Most programs run inside the client's own application, accounting package, CRM or e-commerce platform using role-restricted accounts. Where that is not possible we deliver structured files to an agreed template for import.
How is sensitive data protected?
Through confidentiality agreements, least-privilege access, managed devices, secure connections and clean-desk working practices, with no local storage of client data. For personal, financial or health information we agree the specific regulatory controls before any data is shared.
Can you handle one-off projects as well as ongoing work?
Both. One-off projects — a backlog, a migration, a catalog launch — are scoped by volume and deadline. Ongoing work is staffed to a turnaround target with capacity to absorb peaks.
Does automation replace manual data entry?
It replaces part of it. Scanning and extraction tools handle clean, consistent documents well and struggle with handwriting, poor scans and exceptions. Most efficient programs combine the two: automation for the first pass, people for validation and everything the tools cannot read with confidence.
TESTIMONIALS
Our trusted clients
I wasn’t using all the options Global Empire offered until one of their representatives noticed and reached out. Based on their recommendations, we made several changes that saved money and improved response time. Customers now comment on how efficiently our business runs.
We believe excellent customer service provides the sharpest competitive edge. Global Empire shares that same vision and works closely with us to deliver the best possible service quality. Their partnership supports our ongoing commitment to excellence.
The main reason we work with Global Empire is the ‘red carpet’ treatment. They have the best group of agents I’ve worked with in over 20 years, and they consistently maintain high standards for compliance and customer interactions. They lead by example.